From cost center to Digital Hub
A corporate mailroom that adopts a digital mailbox strategy is no longer just a cost
center, but rather the hub of the company document management, distribution and secure
cloud storage process.
iCorporateMail is configured with flexible service options to seamlessly create an efficient
work flow, track mail receipt and delivery, provide detailed management reporting, and reduce
the volume of paper and unwanted mail. Postal mail is digitally inserted into the iCorporateMail
system via a photo from a smart phone or scanner and quickly uploaded. Easy enough for any
employee to do, and super-fast with OCR auto-insertion. Employees can designate action steps
for each item in the mailbox, or documents can be scanned and routed according to pre-set message
rules. Multiple users, whether custom groups or departments, can have access to mailbox
information as appropriate.
Executives stay connected
Executives on the road, working from remote locations away from the home office or as
expats abroad can use their computer, tablet or smartphone to log into their digital
mailbox account, 24/7 from anywhere, to see exactly what is in their mailbox and create
tasks for each item, such as scanning documents for immediate viewing , forwarding mail,
shredding or discarding. They can choose the date to forward mail and the service level
from a menu of choices that you provide, so they know their mail will arrive where and
when they want.
A better cloud storage model
The digital mailbox platform, with centralized digitizing and insertion of mail, offers
an alternative document management system vs. the ‘scanner on every desk’ model that has
gained some traction in recent years. In the movement to reduce clutter and meet sustainability
goals by reducing paper use, why have executives or their administrative support spend time
scanning and storing documents, whether on their computer hard drives or in the cloud?
By enabling the mail center to scan documents as they come into the company, the
process is centralized, streamlined and made more efficient.
At a fraction of the cost of other digital mail solutions
iCorporateMail is cloud-based and robust, yet nimble and unencumbered by costly equipment
leases, high usage fees, or complex software integration. The Digital Mailbox concept enables
enterprise-wide adoption with no infrastructure requirements. Our service can be customized to
meet your most urgent requirements today, with room to upgrade and add capability tomorrow.
Now any size organization can enjoy the benefits of a digital-capable mailroom.